1. User Story: As a financial manager, I want to have real-time visibility into my company’s working capital position, so that I can make informed decisions about cash flow management.
Precondition: The company has a robust financial management system in place that captures and consolidates data from various sources.
Post condition: The financial manager has access to a dashboard that provides real-time information on working capital metrics such as cash conversion cycle, days sales outstanding, and inventory turnover.
Potential business benefit: Improved cash flow management, reduced working capital requirements, and increased profitability.
Processes impacted: Cash flow forecasting, accounts receivable management, inventory management, and procurement.
User Story description: The financial manager needs to monitor and analyze working capital metrics to identify areas of improvement, optimize cash flow, and reduce the need for external financing. The dashboard should provide a holistic view of working capital components, allowing the manager to drill down into specific areas for further analysis.
Key Roles Involved: Financial manager, CFO, accounting team, procurement team.
Data Objects description: Working capital components such as accounts receivable, accounts payable, inventory, and cash flow data.
Key metrics involved: Cash conversion cycle, days sales outstanding, inventory turnover, accounts payable turnover, and cash flow forecasting accuracy.
2. User Story: As a procurement manager, I want to have a centralized system for managing vendor payments, so that I can optimize cash flow and improve vendor relationships.
Precondition: The company has a procurement system in place that captures vendor invoices and payment terms.
Post condition: The procurement manager has access to a vendor payment management system that provides visibility into outstanding invoices, payment due dates, and cash flow impact.
Potential business benefit: Improved cash flow management, reduced late payment penalties, and enhanced vendor relationships.
Processes impacted: Vendor invoice processing, payment scheduling, and cash flow forecasting.
User Story description: The procurement manager needs a system that allows for efficient processing of vendor invoices, automatic calculation of payment due dates based on agreed terms, and visibility into cash flow impact. The system should also provide alerts for upcoming payment due dates and support for cash flow forecasting.
Key Roles Involved: Procurement manager, accounts payable team, CFO.
Data Objects description: Vendor invoices, payment terms, payment due dates, and cash flow data.
Key metrics involved: Days payable outstanding, payment accuracy, vendor satisfaction, and cash flow forecasting accuracy.
3. User Story: As a sales manager, I want to have access to real-time information on customer credit limits, so that I can make informed decisions about credit sales and minimize the risk of bad debt.
Precondition: The company has a customer relationship management system that captures customer credit information.
Post condition: The sales manager has access to a dashboard that displays customer credit limits, outstanding balances, and credit utilization.
Potential business benefit: Improved credit risk management, reduced bad debt expenses, and increased sales.
Processes impacted: Credit assessment, credit sales approval, and accounts receivable management.
User Story description: The sales manager needs a system that provides real-time information on customer credit limits to ensure that credit sales are within approved limits. The dashboard should also display outstanding balances and credit utilization to help identify potential credit risks.
Key Roles Involved: Sales manager, credit control team, CFO.
Data Objects description: Customer credit limits, outstanding balances, credit utilization, and sales data.
Key metrics involved: Days sales outstanding, bad debt expense, credit utilization ratio, and credit approval turnaround time.
4. User Story: As a finance director, I want to have a cash flow forecasting tool that integrates with our financial management system, so that I can accurately predict cash flow and make informed financing decisions.
Precondition: The company has a financial management system that captures historical financial data.
Post condition: The finance director has access to a cash flow forecasting tool that integrates with the financial management system and provides accurate cash flow projections.
Potential business benefit: Improved cash flow management, reduced reliance on external financing, and increased profitability.
Processes impacted: Cash flow forecasting, financing decision-making, and budgeting.
User Story description: The finance director needs a cash flow forecasting tool that can integrate with the financial management system to automatically retrieve historical financial data and generate accurate cash flow projections. The tool should also provide scenario analysis capabilities to assess the impact of different business decisions on cash flow.
Key Roles Involved: Finance director, CFO, accounting team.
Data Objects description: Historical financial data, cash flow projections, and scenario analysis.
Key metrics involved: Cash flow forecast accuracy, cash flow coverage ratio, financing cost, and profitability.
5. User Story: As a CFO, I want to have a centralized system for managing working capital metrics, so that I can monitor performance, identify areas of improvement, and drive working capital optimization initiatives.
Precondition: The company has a financial management system that captures working capital data.
Post condition: The CFO has access to a working capital management system that provides real-time visibility into key working capital metrics, trends, and benchmarks.
Potential business benefit: Improved working capital management, reduced financing costs, and increased profitability.
Processes impacted: Working capital analysis, working capital optimization initiatives, and financial reporting.
User Story description: The CFO needs a system that can consolidate and analyze working capital data from various sources to provide real-time visibility into key metrics such as cash conversion cycle, days sales outstanding, and inventory turnover. The system should also allow for benchmarking against industry standards and provide insights to drive working capital optimization initiatives.
Key Roles Involved: CFO, financial analysts, accounting team.
Data Objects description: Working capital data, key working capital metrics, industry benchmarks.
Key metrics involved: Cash conversion cycle, days sales outstanding, inventory turnover, working capital ratio, and working capital optimization initiatives success rate.
6. User Story: As a financial analyst, I want to have access to historical financial data and working capital metrics for trend analysis and forecasting purposes.
Precondition: The company has a financial management system that captures historical financial data and working capital metrics.
Post condition: The financial analyst has access to a data analytics tool that provides historical financial data and working capital metrics for trend analysis and forecasting.
Potential business benefit: Improved financial analysis, enhanced forecasting accuracy, and better decision-making.
Processes impacted: Financial analysis, forecasting, and decision-making.
User Story description: The financial analyst needs a data analytics tool that can retrieve and consolidate historical financial data and working capital metrics for trend analysis and forecasting purposes. The tool should provide visualization capabilities to identify patterns and trends, as well as forecasting capabilities to support budgeting and decision-making.
Key Roles Involved: Financial analyst, CFO, accounting team.
Data Objects description: Historical financial data, working capital metrics, trend analysis, and forecasting data.
Key metrics involved: Financial performance trends, forecasting accuracy, and decision-making effectiveness.
7. User Story: As an accounts receivable manager, I want to have a system that automates the collections process and provides real-time visibility into customer payment status, so that I can improve cash flow and reduce outstanding balances.
Precondition: The company has a customer relationship management system that captures customer payment information.
Post condition: The accounts receivable manager has access to a collections management system that automates the collections process and provides real-time visibility into customer payment status.
Potential business benefit: Improved cash flow management, reduced outstanding balances, and enhanced customer relationships.
Processes impacted: Collections management, accounts receivable reconciliation, and cash flow forecasting.
User Story description: The accounts receivable manager needs a system that can automate the collections process by sending automated reminders to customers, tracking payment status, and providing real-time visibility into outstanding balances. The system should also integrate with the financial management system for cash flow forecasting purposes.
Key Roles Involved: Accounts receivable manager, credit control team, customer service team.
Data Objects description: Customer payment information, outstanding balances, collections history, and cash flow data.
Key metrics involved: Days sales outstanding, collections effectiveness, outstanding balance reduction rate, and customer satisfaction.
8. User Story: As a financial controller, I want to have a system that automates the accounts payable process and provides real-time visibility into vendor payment status, so that I can optimize cash flow and improve vendor relationships.
Precondition: The company has a procurement system that captures vendor invoices and payment terms.
Post condition: The financial controller has access to an accounts payable automation system that streamlines the invoice processing and payment scheduling process, and provides real-time visibility into vendor payment status.
Potential business benefit: Improved cash flow management, reduced late payment penalties, and enhanced vendor relationships.
Processes impacted: Accounts payable processing, payment scheduling, and vendor relationship management.
User Story description: The financial controller needs a system that can automate the accounts payable process by scanning and processing vendor invoices, calculating payment due dates based on agreed terms, and providing real-time visibility into vendor payment status. The system should also integrate with the financial management system for cash flow forecasting purposes.
Key Roles Involved: Financial controller, accounts payable team, procurement team.
Data Objects description: Vendor invoices, payment terms, payment due dates, and cash flow data.
Key metrics involved: Days payable outstanding, payment accuracy, vendor satisfaction, and cash flow forecasting accuracy.
9. User Story: As a CFO, I want to have a system that provides real-time visibility into inventory levels and turnover, so that I can optimize inventory management and reduce carrying costs.
Precondition: The company has an inventory management system that captures inventory data.
Post condition: The CFO has access to a dashboard that provides real-time visibility into inventory levels, turnover, and aging.
Potential business benefit: Improved inventory management, reduced carrying costs, and increased profitability.
Processes impacted: Inventory management, procurement, and financial reporting.
User Story description: The CFO needs a system that can provide real-time visibility into inventory levels, turnover, and aging to support inventory management decisions. The dashboard should display key metrics such as inventory turnover ratio, days inventory outstanding, and aging analysis to identify slow-moving or obsolete inventory.
Key Roles Involved: CFO, inventory manager, procurement team.
Data Objects description: Inventory data, inventory turnover, days inventory outstanding, and aging analysis.
Key metrics involved: Inventory turnover ratio, days inventory outstanding, carrying cost of inventory, and inventory obsolescence rate.
10. User Story: As a financial manager, I want to have access to a system that provides real-time visibility into cash flow projections and financing options, so that I can make informed financing decisions and optimize cash flow.
Precondition: The company has a financial management system that captures historical financial data and cash flow projections.
Post condition: The financial manager has access to a financing decision support system that provides real-time cash flow projections, financing options, and associated costs.
Potential business benefit: Improved cash flow management, optimized financing decisions, and reduced financing costs.
Processes impacted: Cash flow forecasting, financing decision-making, and financial reporting.
User Story description: The financial manager needs a system that can generate real-time cash flow projections based on historical financial data and provide financing options with associated costs. The system should also provide insights into the impact of different financing decisions on cash flow and support financial reporting requirements.
Key Roles Involved: Financial manager, CFO, accounting team.
Data Objects description: Historical financial data, cash flow projections, financing options, and associated costs.
Key metrics involved: Cash flow forecast accuracy, financing cost, cash flow coverage ratio, and financing decision-making effectiveness.